5 Tips and Tricks for Using Word for Business

Useful functions can save you time and money

Most people do not use every function built-in with their software applications. We tend to pinpoint those we discover handy and call it a day.

Here are 5 functions within Microsoft Word, the word-processing software application in Microsoft Office that I utilize in my business to save time and money.

  1. Create and design your business’s letterhead, selecting from a selection of totally free clip art from Microsoft.

    One thing every organization needs is main letterhead. You do not have to buy it. If you know the design you desire, you can develop it in Microsoft Word and wait as a template to utilize time and again.

    Creating a letterhead does not need to be complicated; it can be as easy as the company telephone, address and name number. Word provides a wide range of typefaces, and you can vary type sizes.

    You might wish to add art to your letterhead. You can scan in your logo design and use it in your letterhead. Or there is another choice.

    Microsoft maintains a substantial collection of free clip art. For instance, if you want to include a flower, Microsoft has more than 1,000 designs. The clip art collection is offered to registered users of Word. You’ll discover it at Microsoft Office’s Design Gallery Live.

    Microsoft also uses totally free templates for labels, kinds and letters. (Most run in Word, although some require other software application programs.

    In some cases you need to make a marketing pitch to all of your customers. Or you wish to announce a modification in your staff. This can appear complicated but it doesn’t need to be. Word’s Mail Merge tool simplifies things greatly.

    Basically, Word uses a list of names and addresses from a table. The table can be developed in Word, in Microsoft Access or even in Microsoft Outlook. All become part of Microsoft Office.

    This undoubtedly works finest with planning. You’ll probably need a database and Access is the better method to opt for that. The discovering curve here is much steeper than putting whatever in Excel (also part of Microsoft Office). I’ll utilize Excel as the example but remember that you have more choices.

    Start this process with your letter. The exact same letter goes to everyone; you can’t do a lot of customisation. When you write the letter, leave space for the individual’s address and the salutation.

    When establishing Excel, you undoubtedly require the person’s name and address. You’ll likewise require a salutation field. You may desire the salutation to be Dear Rocky if Rocky Jones is one of the people receiving the letter. The salutation may be Dear Dr. Jones if your relationship with Dr. 바카라 사이트 Rocky Jones is more official. So the names in the Salutation column would be “Rocky” or “Dr. Jones.”

    Next, open your letter. Click Tools > > Letters and Mailings > > Mail Merge. Follow the wizard’s instructions on the ideal side of the screen. To choose recipients of your letters browse to your list of contacts in Excel, Outlook or another database.

    In addition to letters, you can deal with envelopes and labels with Mail Merge. It can make life a lot easier.

  2. Include a watermark to a document so everybody understands that it is a draft.

    You do not want it mistaken for the finished product if you are flowing a proposal to your staff. An excellent way to prevent that is a watermark that says “Draft,” “Confidential,” “Sample” or anything else you ‘d like.

    A watermark is clearly noticeable on the file, however does not damage the legibility of the writing. You can even establish it in a range of colours.

    You can likewise utilize a photo for a watermark. You can utilize an illustration or image of a flower that would appear on everything you print.

    To utilize the watermark, click Format > > Background > Printed Watermark. Make your choices and click OK. If you anticipate to utilize a watermark frequently, develop a design template (see No. 1 above).

    Keep in mind that there is a fine line between annoying and cool. If people must have a hard time to read the file due to the fact that of the watermark, they may provide up.

    When a sales plan or another document is gone back to you, it is often tough to see changes made by others. Word has a basic method to reveal them to you.

    Here are the instructions for Word 2002/2003: First, open the more recent Word file. Browse to the initial Word document.

    For Word 97/2000: Click Tools. Discover the initial Word file and click it once so it is highlighted.

    Often, the advancement of a file is so tough that we forget what we’re trying to do. Looking back at previous versions can help.

    That’s simple to do in Word.

    When you desire to look at an old variation, follow the exact same path. All of the variations will be listed in the box.

    You can shut off this “versioning” feature by clearing the check mark from “Automatically save a variation on close.” Or, you can delete specific versions. Simply highlight the ones you wish to discard and click Delete.

  3. Utilize a faster way for many of your jobs.

    For some

    Generally, Word utilizes a list of names and addresses from a table. Here are the guidelines for Word 2002/2003: First, open the newer Word file. Browse to the original Word document. For Word 97/2000: Click Tools. Find the original Word file and click it when so it is highlighted.